Apply to Be a Vendor or Artist

1. Products Allowed for Sale

Requirement: 90% of products must be vendor-produced or sourced from the Capital District Regional Market. The remaining 10% may be locally made with Board approval.

Permitted Products Include:

• Fruits and Vegetables (fresh or dried)
• Meat and Poultry
• Milk, Cheese, and Dairy Products
• Eggs
• Cider and Juices
• Teas, Herbs, Spices, Vinegars
• Alcohol (wine, beer, hard cider, spirits)
• Honey and Bee Products
• Maple Syrup and Maple Products
• Jams and Preserves
• Baked Goods
• Grain Products
• Ready-to-Eat Prepared Foods
• Animal Products (e.g., wool, yarn, fleece)
• Plants, Flowers, Cut Flowers, Herbs
• Handcrafted Items (arts and crafts)

Other product requests will be considered by the Board on a case-by-case basis.

2. Vendor Rules and Responsibilities

Application & Approval

• Vendors must apply annually and receive approval from the Market Manager or Board of Directors.

Compliance Requirements

Vendors must adhere to all state and local regulations and prominently display required licenses and certificates:

• Taxable Items: NYS Certificate of Authority
• Plants, Flowers, Nursery Crops: NYS Nursery License
• Meats, Baked Goods, Prepared Foods: NYS Agriculture & Markets and Department of Health compliance
• Scales/Weights: Approved by the NYS County Office of Weights and Measures
• Standard Measurements: Vendors selling by measure must use standard-sized containers.

Signage

• Vendors must display a legible sign with their business name and address.

Market Hours

• Vendors are required to remain at the market for its full duration, from 10 AM to 2 PM. Early departure is not permitted.

Stall Operations

• Vendors are responsible for their own equipment and supplies.
• Stalls must be kept safe and sanitary. The market is not liable for items left in stalls.

Sampling

• Vendors may offer samples if compliant with NYS Department of Health regulations.
• Vendors must supply trash bins for sample waste and remove all garbage from their stall at the end of the market day.

Insurance

• Vendors must carry $1 million in liability insurance and provide a certificate of insurance listing the Menands Farmers Market at the Capital District Regional Market as an additional insured.

Daily Vendors

• Daily vendors must provide 4 days’ notice before attending the market.

Market Operating Hours

• Market Days: Monday, Wednesday, and Friday
• Selling Commences: 5:30 A.M.

Access Times

• Stall Holders:

  • Entry to Stall Area: 3:00 A.M.
  • Product Unloading: 4:45 A.M.
  • Products may not be placed within 6 feet of the selling line before 4:45 A.M.
  • Display Setup: 5:15 A.M.

• Non-Stall Holders:

  • Entry to Stall Location: 5:25 A.M. or as determined by the Market Supervisor.

General Access Restrictions

• The market is closed from 12:00 midnight until 3:00 A.M., seven days a week.
• Exceptions: Wholesale tenants, their staff, and produce deliveries to wholesalers.

Display and Selling Regulations

• No items may be removed from trucks before 4:45 A.M.
• Selling is strictly prohibited before the buzzer rings at 5:30 A.M.
• No vehicles or trailers are allowed within 10 feet of the stall’s front line.
• Displays within 4 feet of the front line of a stall may not exceed 3 feet in height.

Fees and Payment Policies

Stall Holders

• Annual Stall Fee (April 1 – October 31): $500.00
• A late fee of 2% per month applies beginning August 1, 2025.
• Stallholders in arrears must clear their balance before purchasing their next stall.
• Additional Stall Fee (if available): $30.00/day.

Non-Stall Holders

• Fees:
  • $0.75 per package with a $25.00 minimum.
  • Bulk Bin Fee: $15.00 per bin (minimum $25.00).
  • Fees apply to all items brought onto Market Square.
• All non-stall holder vendors must sign in with the Market Supervisor before selling.

Prohibited Activities and Items

• Selling or displaying auction-purchased products on Market Square is prohibited.
• Animals are not allowed on Market Square.

Enforcement

• All regulations are enforced by the Market Supervisor.

1. Products Allowed for Sale

Permitted Products:

• Fruits and Vegetables (fresh or dried)
• Meat and Poultry
• Dairy Products (milk, cheese, etc.)
• Eggs
• Cider and Juices
• Teas, Herbs, Spices, Vinegars
• Alcohol (wine, beer, hard cider, spirits)
• Honey and Bee Products
• Maple Syrup and Maple Products
• Jams and Preserves
• Baked Goods
• Grain Products
• Ready-to-Eat Foods
• Animal Products (wool, yarn, fleece, etc.)
• Plants, Flowers, Herbs (potted or cut)
• Handcrafted Items (arts/crafts)

Note: Any other product requests may be submitted to the Board for approval.

2. Vendor Requirements and Rules

Application & Approval

• Vendors must apply each year and receive approval from the Market Manager or Board.

Compliance
Vendors must follow all relevant state and local regulations and display necessary licenses and certificates at their stalls:

• Taxable Items: NYS Certificate of Authority
• Plants/Flowers: NYS Nursery License
• Meats/Baked Goods/Prepared Foods: NYS Ag & Markets and Department of Health Compliance
• Scales/Weights: Approved by NYS County Office of Weights and Measures

Signage

• Each vendor must display a clear sign showing the business name and address.

Market Hours

• Vendors must be present from 11 AM to 3 PM. Early departure is not allowed.

Stall Operations

• Vendors are responsible for their own equipment and supplies, and stalls must be kept safe and sanitary. The market is not responsible for vendor items.

Samples

• Vendors may provide samples if they comply with NYS Department of Health requirements.
• Vendors must provide their own garbage cans and ensure all waste is removed at the end of the market day.

Insurance

• Vendors must carry $1 million in liability insurance. Submit a certificate listing the Menands Farmers Market at the Capital District Regional Market as an additional insured.

Daily Vendors

• Daily vendors must provide 4 days’ notice of attendance.